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Stock Count Sheet
A count sheet you can fill in on a phone or computer, print blank for counting by hand, save as PDF, or download as CSV for Excel. Built for blind counts.
How to use the sheet
- Fill in the count details, or press Print a blank sheet to count on paper.
- Write one line per item per location. If the same item is in two bins, use two lines.
- Record batch or lot numbers where your stock is batch-controlled.
- Recount anything that looks wrong before the sheet is signed.
- Compare the counts with the system in the Stock Count Variance Calculator, then save or download the sheet for your records.
Practical tips for a reliable count
- Agree the area and time of the count in advance, and stop or record receipts, issues and transfers in that area until the count is finished.
- Count one location at a time in a fixed order, and mark each location as counted so nothing is missed or counted twice.
- Count in the unit the system uses. Where cartons and pieces are mixed, note the pack size.
- Put damaged stock and stock found in the wrong place on their own lines with a remark, so they are dealt with rather than hidden in a total.
- Have a second person recount any line that looks wrong before the sheet is signed by the counter, the checker and the approver.
Why there is no system quantity column
Counters who can see the expected quantity tend to find it. A blind count, where the counter records only what is physically there, gives a more honest result. Compare with the system afterwards. The guide on stock record accuracy explains how to read and act on the differences.